Miller Samuel Hill Brown LLP (“MSHB”, “we”, “us”) respects the privacy and legal rights of the individuals and organisations we deal with.
This Notice provides information about how we collect and use data from visitors to our website and the persons and organisations we deal with when providing services and administering our business. It should be read in conjunction with our website and terms of engagement.
This Notice (together with our Website Terms & Conditions (“Website Terms”) and any other documents referred to in it) explains how we make use of personal data we collect from or about you or which you provide to us.
Using our website will include the processing of your data as set out in this notice where you get in touch with us via our website. If you or your organisation is one of our clients, further information will be found in our engagement letter.
For the purpose of the Data Protection Act 1998 (“DPA”) and the General Data Protection Regulation (Regulation (EU) 2016/679) (“the GDPR”), the data controller in respect of any personal data controlled by the firm is Miller Samuel Hill Brown LLP. MSHB is a limited liability partnership under the laws of Scotland, registered under number SO 300152. Our registered address is RWF House, 5 Renfield Street, Glasgow, G2 5EZ.
We are authorised and regulated by the Law Society of Scotland.
When we use the term “Personal data” in this Notice, we mean information about living individuals which, alone or in conjunction with other information held by us, is capable of identifying them. The DPA and the GDPR regulate our use of your personal data.
We may obtain personal data from you when you contact us, including when you call us, get in touch with us via our website or when you or your organisation corresponds with us using any means of communication. This includes personal data you provide to us when you:
We may also collect and retain personal data:
We can use any personal data we obtain for a number of purposes, as set out below.
We will not retain personal data for longer than is necessary for the purpose or purposes for which we use it and we also explain below generally how long we will retain personal data for a given purpose. If you or your organisation are a client of MSHB, our engagement letter has further information about our file retention policy.
We may automatically collect the following information, which may or may not be personal data, on anyone visiting the website:
We will use this data to:
An HTTP cookie is a piece of data sent on behalf of a website (such as MSHB’s website) and stored on the user's computer by the user's web browser while the user is browsing
You can block cookies via your web browser and can screen out certain cookies using browser add-ons or other software. This may prevent you from accessing all of our website.
We may provide access to your personal data to our employees, contractors and agents and to our clients and their employees, contractors and agents.
Where we supply personal data to our own employees, contractors and agents, this will be for the performance of their duties or contractual responsibilities to us and to be used only in a manner which isn’t incompatible with the purposes for which we obtained it.
Where we supply other people and organisations with personal data for purposes other than their processing this data for us according to our instructions, we will consider (where allowed by law or our duties to the courts and our clients) the security and privacy of that data in the hands of the recipient. However, we won’t be responsible for the security and privacy of data held by third parties where we don’t control their policies and practices.
We may share personal data with other people and organisations for these reasons:
Where we share data for the above reasons, we may transfer it to countries or territories outside the European Economic Area (EEA). We do not make these transfers as a matter of course, but may do so when this is necessary to provide services (for example, a client, a party in relation to whom we are conducting proceedings or dealing with, or an asset that is the subject of legal proceedings is located outside the EEA) or to obtain goods and services from third parties.
Where you give us your personal data, you consent to the transfer of such personal data out of the EEA and acknowledge that this may involve the transfer of personal data to a country or territory which may not be deemed by the European Commission or the European Courts to provide an adequate level of protection for your rights and freedoms as a data subject
Like other businesses, we will sometimes use your personal data to provide you with information about the services we offer, developments in the law which might affect you and other topics we think might interest our clients and business contacts. If you ask us to provide legal services to you, the terms of business and engagement letter we provide you will have additional information about how we can use your personal data.
The Data Protection Officer,
Miller Samuel Hill Brown LLP,
The Forsyth Building,
5 Renfield Street,
We’ll give you the opportunity to opt out of future marketing whenever we send you marketing material.
Under the DPA, you have the following rights in relation to your own personal data:
If you want to (1) tell us to stop using your data for direct marketing; (2) exercise your subject access rights; (3) tell us about inaccurate personal data you think we hold on you; or (4) object to a use you believe we’re making of your data which is causing, or is likely to cause, damage or distress, please contact MSHB’s Data Protection Officer (as per the contact details above).
We will not charge you to exercise your subject access rights, but may make charge a reasonable fee reflecting our administrative costs should you request further copies of the personal data. When you contact us to exercise any of the above rights, we will first ensure that the person requesting the data is the person whose data is being sought (or that it is being requested on that person’s behalf). This may involve providing us with proof of your identity or your authority to act for the data subject. We can also ask you for any information we need to help us find the personal data you’re enquiring about.
We will also provide you with the following information relating to your personal data: